What time does the Festival begin & end?
The Festival runs from 11AM-6PM on both May 20th and 21st, 2017.
When is the earliest date & time that vendors can set up?
Setup begins at 7:30AM on Saturday, May 20th.
Can product be shipped to the venue prior to Saturday May 20th?
No. Any items delivered directly to the venue prior to the festival date will not be accepted. Recommended logistic partner: SDS Global Logistics, Inc. - www.sdsgl.com.
Do non-profit exhibitors supply their own table?
Yes. Non-Profit Exhibitors should either bring their own table to fit in a 6’x10′ space (a 4′ table is standard and recommended so that one can access the aisle). Alternatively, you can choose to rent a table from the festival. Select that option on the Exhibitor Application Form or email your request.
How many people are expected to attend the festival?
Based on last year's number, we guesstimate 8,000 people to attend throughout the course of the weekend. The space can accommodate 3000 people at one given time.
Will there be a refrigerated storage unit available?
At this time, we do not have refrigerated storage. Many vendors bring large coolers with dry ice.
How much product should I have on hand?
Backed by an extensive promotional campaign, thousands of people are expected to attend the NYCVFF. The space can hold 3000 people at a time. Based on last year's number, we guesstimate 8,000 people to attend throughout the course of the weekend. Therefore, Exhibitors should plan to have adequate amounts of product on-hand to sell. If you run out of product, you must maintain your table and greet prospective customers until the end of the show at 6:00pm each day. Under no circumstances can you close your table down during the show hours.
How much product should be brought for sampling?
Sampling is not required, but is very much recommended. Sample as much as you are comfortable with. Attendees love trying new foods at the festival.
What type of signage should I bring?
Each Exhibitor must have a banner indicating the name of their company. Signs can be made of any material and type, however a professional appearance is required (i.e. no handwritten signs unless done by a professional calligrapher). No signs or banners may intrude into the aisles or substantially block the view of other Exhibitor tables. The sign can be affixed to the front of your table or it may be free standing behind your table. Note that most exhibitor spaces do not have a wall or curtain behind them to which signs can be affixed. If you are in a space by a wall and would like to hang your sign, you may only use 3M double sided tape that will not damage the wall, otherwise you will be held liable for any damage.
What are the dimensions of the selling/sampling area and table?
The size of the space and table depend on the Exhibitor Package selected. See the Exhibitor Application.
How many exhibitor staff badges are we given?
See the Badge Registration Page.
What permits are needed to participate in the festival?
All Exhibitors are required to bring copies of any necessary business permits, licenses, operating licenses (food & beverage vendors), etc., on the day of the show.
Food Service Businesses need:
- NYC requires all food/beverage vendors to have a valid NYC Food Facility Permit or Temporary Food Facility Permit and in order to obtain one you must also have a NY Sales Tax ID. Food handlers must also have a Food Handler’s License.
- You must submit your Temporary Food Facility Permit number to NYCVFF 30 days prior to the event. If you need assistance with filing please email Nira(at)usvegcorp.com.
Here are some resources you may consult. (Note that this is an indoor event so unless you are a truck exhibitor you will not need street vending permits.)
Department of Health and Mental Hygiene (via DCA). The DCA Licensing Center is located at: 42 Broadway, 5th Floor New York, NY 10004. For more information, call 311 (or 212-NEW-YORK outside of New York City) www.nyc.gov/health.
Certificate in Food Protection for a Food Service Business – Food Protection Online Course and Exam Information: www.nyc.gov/healthacademy.
For more information on Sales Permits, etc. call the Department of Consumer Affairs Licensing Division at 212-487-4104.
Please note that businesses are responsible for knowing and complying with the most current laws, including any City Council amendments. U.S. Veg Corp the NYCVFF and its agents are not responsible for errors or omissions in their communication. The information is not legal advice.
Where can we park?
Parking during the event can be found at the following local parking areas:
Are there any food and beverage restrictions that we must adhere to?
Yes. The restrictions are outlined in the Exhibitor Guidelines Page.
Where do we need to load in?
All deliveries should be made through the loading bay at 124 West 19th Street.
When do I need to load out by?
Load out must be completed by 8pm on Sunday, May 21st.
When will I find out the location of my exhibitor space?
A final floorplan will be sent to you at least a week prior to the festival.